Safety Report

Based on the recognition that the protection of personal information is an important mission, Oito Inc. (hereinafter referred to as “the Company”) has established the following policy regarding the handling of personal information and made it publicly available. We will keep it in a public state and observe this privacy policy.

1. Personal Information Protection Policy

1. Compliance with relevant laws and guidelines
We comply with the Personal Information Protection Law and other laws and regulations, and handle personal information appropriately.
2. Usage within the purpose of use
We clarify the purpose of use of personal information and use it properly within the purpose.
3. Ensuring the accuracy and security of personal information
We will take reasonable security measures to prevent unauthorized access, loss, damage, falsification and leakage of personal information. In the unlikely event that a problem does occur, we will try to minimize damage and take corrective action promptly.

2. Privacy Policy

1. Management of personal information
In order to prevent leakage, loss, damage, etc. of personal information, we will implement appropriate security management measures in accordance with laws and guidelines and endeavor to protect the personal information we hold. We also educate our employees on the proper handling of personal information, and make every effort to protect it.
2. Definition of personal information
The definition of personal information depends on the definition of the Personal Information Protection Law, its enforcement order, and enforcement rules. However, “personal numbers” and “specific personal information” based on the “Law Concerning the Use of Numbers to Identify Specific Individuals in Administrative Procedures” shall not be included in “Personal Information” in this policy.
3. Acquisition of personal information and purpose of use
We use personal information to the extent necessary to achieve the following purposes of use. This purpose of use may be changed only to the extent reasonably deemed relevant to the purpose of use before the change. In this case, we will publish the changed purpose of use.
  1. (1) To provide our products and services (hereinafter referred to as “our services”)
    • -To contact customers and business partners
    • -For confirmation and guidance regarding our services etc.
    • -For contract conclusion, fulfillment and settlement business related to our services, etc., and related business
    • -For insurance procedures to cover expenses in the event of an accident
    • -For various arrangements and receipts for tourism operations
    • -For information on our events and for requesting questionnaire cooperation
  2. (2) For business improvement
    • -To understand the status of use of our services and other services ordered by customers, to develop new products and services, and to improve the content of the website
  3. (3) For recruitment
    • -For communication and notification to applicants
    • -For recruitment screening
  4. (4) For personnel operations of officers and employees of the Company
    • -For health and safety management
    • -For personnel and labor management
4. Provision of personal data to third parties
We do not provide personal data to third parties except in the following cases.
  • -With your consent
  • -When it is necessary to protect the life, body or property of a person and it is difficult to obtain the consent of the person
  • -When outsourcing all or part of the handling of personal data to a third party within the scope necessary to achieve the purpose of use
  • -When it is particularly necessary to improve public health or promote the sound development of children and it is difficult to obtain the consent of the individual
  • -When it is necessary for a national institution, a local public entity, or a person commissioned by the government to cooperate in performing the business stipulated by laws and regulations, and with the consent of the individual, it will interfere with the performance of the business.
  • -When personal data is provided in connection with business succession due to merger, business transfer, or other reasons
  • -When provision is required by law
  • -When providing to those listed in the scope of joint users in “6.”
5. Outsourcing of personal information
When outsourcing all or part of the handling of personal information to a third party, we shall conduct a strict investigation on the third party and supervise the third party necessarily and appropriately in order to entrust the commissioned personal information is managed safely.
6. Sharing use of personal data
We conduct our business in unison with our group companies (hereinafter referred to as “Affiliates”) as posted on our website (https://oito.co.jp/). For this reason, all personal information acquired by us may be jointly used with affiliated companies to the extent necessary to achieve the purpose of use described in Section 3. above. In this case, we will take responsibility for the management of shared personal information under the responsibility of our personal information manager.
7. Inquiries and procedures for disclosure, etc.
If there is a request for disclosure, correction, suspension of use, erasure, provision to a third party, etc. (hereinafter referred to as “disclosure, etc.”) of the retained personal data, we shall promptly follow the prescribed procedures. In that case, if you cannot confirm your identity, we will not respond to disclosure.
8. Handling of personal information on the website
On our website, the information of the accessed visitor is automatically recorded in the form of an access log. The access log contains information such as the IP address, host name, browser name, and access date and time of the viewer, but does not include information that can identify the individual viewer. The access log is used for website maintenance and statistical analysis of access trends, and is not used for any other purpose.
9. Modify / change privacy policy
This Privacy Policy may be modified or changed at any time without notice. The latest Basic Policy will be posted on this page and will be announced, so please check as required. The changed policy will take effect from the time it is posted on this site.
10. Inquiries, complaints and consultations regarding personal information
If you have any questions regarding the handling of personal information, please contact us at the contact center below.

Oito Inc.
Able Hakuba Goryu IIMORI
TEL：0261-75-2636
Reception hours (weekdays from 8:00 to 17:00)